For guilds, art societies, leagues, galleries and festivals
Your juried shows and your members, in one place.
Take entries, jury them, send results and print the wall labels, all in the same system that keeps your membership. You pay only for members you actually have, and your entry fees charge members and non-members the right amount without anyone checking a list.
- No setup fees
- No annual contract
- Nothing billed up front
The usual way
Three systems and a spreadsheet
Most arts organizations run their year on tools that don't talk to each other, and a volunteer fills the gaps by hand.
A call-entry service
Takes entries and entry fees, but has no idea who your members are.
A membership tool
Keeps your member list, and often bills you for every name in it.
A spreadsheet
Where someone checks, entry by entry, who should have paid the member rate.
How it works
From call for entry to opening night
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Set up your call
Dates, entry fees, the questions you want answered, how many works each artist may enter.
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Artists enter
Online, with their images. They can save and come back, and pay when they're done.
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Jurors score
From home, in a web browser. They see the work, not the artist's name.
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Results go out
Acceptance and decline emails in one batch, each with pictures of the artist's work.
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The show
Wall labels, price list, drop-off sign-in sheets and an online exhibition, ready to print or share.
All year round, membership runs alongside. Members join and renew online, get a reminder before their membership ends, and pay member rates wherever you charge one: entry fees, workshops and classes.
What's included
Everything, for everyone, at every size
There are no plans to compare. Every organization gets every feature.
For organizers
Running a call
- Open and close dates, categories, a limit on works per artist, and spares
- Choose what artists must give you: images, size, medium, price, availability, description, minimum image resolution
- An entry fee that covers a set number of works, plus up to three price levels for more
- Member and non-member fees, applied at checkout
- Members-only calls
- Pay online, offline or in person at drop-off
- Automatic reminders to artists who haven't finished or paid as the deadline nears
- Approve or decline entries, with a refund on decline if you choose
- Regional chapter calls, each with its own drop-off venue, dates and coordinator
Jury and results
- Invite jurors, set jurying dates and see who has finished
- A separate awards round with its own jurors and scale
- Combined and average scores, sorted however you like
- Mark works accepted, declined, borderline or for special recognition, then lock the results
- Send every acceptance and decline in one batch
- A private info-pack page for accepted artists
Exhibition paperwork
- Wall labels on common label sheets, starting partway down a used sheet
- Exhibition price list and catalogue
- Drop-off sign-in sheets
- Entries as a spreadsheet or a printable PDF with images
- All original images in one download
- Catalogue numbers assigned for you
- Award certificates
- Turn accepted works into an online exhibition
Membership and money
- Membership types, each with its own price variations
- Joining and renewal online, automatic renewal and renewal reminders
- Member records with your own custom fields, groups and saved searches
- Member directory and a printable roster booklet
- Invoices, receipts and financial reports as PDF or spreadsheet
- Sales tax by region
- Donation tax receipts
- Gift certificates
- Workshops and classes with class sizes, waitlists and member pricing
Everything else
- Bulk email, postcards, mailing labels and envelopes
- Consent records for anti-spam rules, unsubscribe and bounce handling
- A contacts list kept separate from your members, free
- Public pages and news on your own web address
- Sell work from your online exhibitions, with shipping quotes
- Collection records, including deeds of gift and bills of sale
- Admin roles, so each volunteer sees only what they need
- A built-in help assistant that answers how-to questions at any hour
- Export all of your data whenever you like
For jurors
- Jury from home, in any web browser
- Blind jurying: you see the work, not the artist's name
- Large images with zoom
- Pass/fail, yes/maybe/no, or a scale of up to 10, whichever the organization picks
- Optional written comments for the artist
- A reminder when jurying opens and before it closes
For artists
- One account for every call you enter
- Save an entry and come back to finish it
- Image uploads with a progress bar; rotation and colour are corrected for you
- Check your entry's status, and make changes until the cut-off
- Results by email, and an info pack if you're accepted
- An artist profile and portfolio, with collections and featured works
- Your own artist website, if your organization offers one
- Suggested tags for your artworks, to help buyers find them
For members
- Join and renew online
- Automatic renewal if you want it, and a reminder before your membership ends
- Your membership card in Apple Wallet or Google Wallet
- Member rates applied for you on entry fees and workshops
- A listing in the member directory
- Members-only pages and calls
- Your invoices, receipts, entries and workshops in one place
Pricing
Predictable, and nothing up front
No setup fees, no annual contracts, no prepayment. You pay for entries after a call closes and for active members after each month ends. All prices are in Canadian dollars, plus applicable taxes.
Calls for entry
Per submission, counted separately for each call
| Submissions in a call | Each |
|---|---|
| 1 to 250 | $1.50 |
| 251 to 1,000 | $1.00 |
| 1,001 and up | $0.75 |
- No setup fee, no per-call fee, no annual fee.
- Billed after the call closes, and taken out of the entry fees you've collected.
- Running a free call with no entry fee? We keep a card on file and bill you monthly, at the same rates.
Membership
Per active member, per month
| Active members | Each, per month |
|---|---|
| 1 to 500 | $0.25 |
| 501 to 2,000 | $0.15 |
| 2,001 and up | $0.10 |
- $15 a month minimum.
- An active member is someone with a paid membership that hasn't expired on the day we bill. Everyone else is free.
- Billed monthly, after the month ends. No tiers to jump between, no prepayment, no contract.
Using both?
Organizations that run calls and membership with us get 20% off the membership charge.
Card processing
Charged by your payment provider at its standard rates, passed through at cost. We add no markup.
Every feature, every size
A 40-member guild and a 3,000-member society get the same features. Nothing is held back for a higher plan.
Three examples
All three run both calls and membership with us, so the 20% discount applies to each.
Small guild
60 members, one call of 100 submissions
Typical society
200 members, two calls of 360 and 160 submissions
Large society
1,000 members, two calls of 750 submissions
Your money, your data
Nothing locked in
Payments go straight to you
Entry fees, dues and sales are paid into your organization's own payment account. Our charge for a call is taken out of entry fees after it closes, so you never pay us up front.
Card numbers never reach us
Cards are entered on your payment provider's secure form. We never see or store full card numbers or security codes.
Export everything, any time
Members, contacts, entries, scores, invoices and every original image, in formats a spreadsheet can open. No request, no waiting, no fee.
Your data stays yours
We don't sell it, we don't advertise to your members, and this site has no trackers. Artists keep the copyright in their work.
Read the details in our Terms of Service and Privacy Policy.
Questions
What boards usually ask
What counts as an active member?
Someone with a paid membership that hasn't expired on the day we bill. Lapsed members, prospects, jurors, buyers, your mailing list, and every artist who has entered one of your calls are free and unlimited.
Who pays the submission fee, the organization or the artist?
We bill the organization, not the artist. Most organizations cover it within their entry fee. After the call closes, the charge is taken out of the entry fees you've collected.
What if we run a free call?
If a call has no entry fee, there are no fees to take our charge from. So we keep a card on file and bill you monthly, at the same per-submission rates.
Is there a contract or a minimum term?
No. It's month to month and you can stop at any time. You pay for calls that have closed and for the last month's active members, and that's all.
What happens to our data if we leave, or if ArtistQuarter shuts down?
You can download all of it at any time, whether or not you're leaving. After you close your account you have 60 days to download anything you missed, and then we delete it. If we ever decide to shut down, we'll give you at least 90 days' notice and keep the export open until the end. See the Terms.
Can we keep our existing website?
Yes. Each call has its own page at its own web address. Link to it from your website, newsletter or social media posts, and artists enter from there.
How do we move from our current system?
Use the import tool to bring in your member list from a spreadsheet, including membership types and expiry dates if you have them. If anything doesn't line up, email us and we'll help. You can run your next call with us while you finish up any calls still open elsewhere.
Is jurying anonymous?
Yes. Jurors see each work's image, title, size and medium (and the artist's description, if you choose), but never the artist's name.
Ready for your next call?
Tell us a little about your organization: how many members you have and when your next call opens. We'll set up your account with you.
Or write to hello@artistquarter.com
Coming soonSign up on your own. Soon you'll be able to create your organization's account yourself, any time. Until then, email us and we'll do it with you.